Who We Are

Our website address is: notion.online.

We are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy outlines how we collect, use, and protect your data.

Cookies

If you have an account and log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me,” your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Managing Cookies

You can manage your cookie preferences through your browser settings. For more details on how to manage cookies, visit All About Cookies.

Embedded Content From Other Websites

Articles on this site may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction if you have an account and are logged in to that website.

We are not responsible for the privacy practices of other websites. We encourage you to read their privacy policies before engaging with their content.

How We Collect and Use Your Data

We collect data to provide and improve our services, fulfil legal obligations, and communicate with you effectively. This may include:
Information you provide, such as when you register for an account or place an order.
Information collected automatically, such as IP address, browser type, and cookies.

Legal Bases for Processing Your Data (Under UK GDPR)

We rely on the following legal grounds for processing your personal data:

  • Consent: For marketing communications and optional data sharing.
  • Contractual Obligation: To process your orders and provide services.
  • Legitimate Interest: To enhance user experience and improve our services.
  • Legal Obligation: To comply with tax, accounting, and other legal requirements.

How Long We Retain Your Data

For users that register on our website, we store the personal information they provide in their user profile. Users can see, edit, or delete their personal information at any time (except their username). Website administrators can also access and edit this information.

For tax and accounting purposes, we retain order information (including name, email, and billing/shipping addresses) for 10 years. Data no longer needed will be securely deleted.

Your Rights Over Your Data

Under UK GDPR, you have the following rights:

  • Right to Access: You can request a copy of the personal data we hold about you.
  • Right to Rectification: You can request corrections to any inaccurate or incomplete data.
  • Right to Erasure: You can request that we delete your data, except where retention is required for legal or security purposes.
  • Right to Data Portability: You can request a copy of your data in a machine-readable format.
  • Right to Object: You can object to the processing of your data for marketing purposes.
  • Right to Restrict Processing: You can request limited use of your data under certain circumstances.
  • To exercise your rights, please contact us at [email protected].

WooCommerce

What We Collect and Store

While you visit our site, we collect:

  • Products viewed (to show recently viewed items).
  • Location, IP address, and browser type (to estimate taxes and shipping).
  • Shipping address (to calculate costs and send orders).

When you purchase, we collect:

  • Your name, billing/shipping addresses, email, phone, and payment details.
  • Optional account information like username and password.

Why We Collect This Data

We use this data to:

  • Process orders, payments, and refunds.
  • Improve user experience and website functionality.
  • Comply with legal obligations like tax and accounting.

Who Has Access to Your Data

Our team members (Administrators and Shop Managers) can access:

  • Order details: Products purchased, purchase date, and delivery details.
  • Customer details: Name, email address, and billing/shipping information.
  • Team members access this information to fulfil orders, process refunds, and provide customer support.

Payments

We accept payments via PayPal. When processing payments, your data is shared with PayPal, including purchase total and billing information.

For details, refer to the PayPal Privacy Policy.

Security of Your Data

We implement strict security measures to protect your data against unauthorized access, alteration, disclosure, or destruction. These include encryption, secure servers, and regular monitoring. However, no method of transmission or storage is 100% secure, so we cannot guarantee absolute security.

Data Sharing

We do not sell or share your personal data with third parties, except as required to:

  • Comply with legal obligations.
  • Provide services (e.g., payment processors and shipping providers).
  • Protect against fraud or security threats.

Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us at [email protected].